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Core Module

MRO Inventory Control

A technician standing in front of a broken asset with the right skills but no spare parts is a costly failure. eWorks Online ensures the right part is in the right storeroom at the right time — without overstocking, without emergency procurement, and without guesswork.

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Organised maintenance storeroom with labelled parts and inventory shelves
Barcode scanning for inventory management in warehouse

The Parts Problem

Stock It Smart. Never Stall a Repair.

MRO (Maintenance, Repair, and Operations) inventory is the supply chain of facility maintenance. Filters, belts, bearings, lamps, fuses, contactors, plumbing fittings, cleaning chemicals, safety equipment — hundreds of line items spread across storerooms, tool cribs, and van stocks that must be available when a work order demands them.

Too much stock ties up capital and risks obsolescence. Too little means emergency purchases at premium prices and extended downtime while parts are sourced. eWorks Online strikes the balance with data-driven inventory management that connects consumption patterns directly to work order activity and PM schedules.

Every part drawn from the storeroom is linked to a work order, costed against an asset, and debited from stock in real time. When levels drop below the minimum threshold, the system generates a purchase requisition — or, if configured, triggers an automatic order to your approved supplier.

Digital inventory management system showing stock levels

Inventory Features

Complete Stock Visibility and Control

  • Multi-storeroom support — Track stock across multiple locations — central warehouse, satellite storerooms, technician van stock, and contractor-held consignment inventory.
  • Barcode & QR scanning — Scan parts in and out of stock using a smartphone camera or handheld scanner. Eliminates manual entry errors and speeds up transactions.
  • Automated reorder points — Set minimum and maximum stock levels per item. When stock hits the reorder point, the system generates a purchase requisition automatically.
  • Work order integration — Parts consumed on a job are debited from stock and costed to the work order in a single transaction — no double entry, no reconciliation headaches.
  • Supplier management — Maintain approved vendor lists per part category, track lead times, compare pricing, and manage purchase orders within the platform.
  • Stock valuation & reporting — FIFO, LIFO, or weighted average costing methods. Generate inventory valuation reports for finance teams and year-end audits.
  • Cycle count scheduling — Plan and execute periodic physical stock counts without shutting down the entire storeroom. Reconcile discrepancies and maintain accuracy.
35%
Reduction in emergency purchases
98%
Stock accuracy with barcode scanning
20%
Lower carrying costs
Zero
Stockouts on critical spares

Operational Impact

How Smart Inventory Reduces Downtime and Cost

Consider a typical scenario: a chilled water pump fails in a commercial building. The technician diagnoses a failed mechanical seal. Without inventory control, the next steps are unpredictable — is the seal in stock? Which storeroom? What is the part number? Who is the supplier? What is the lead time?

With eWorks Online, the technician checks stock on their mobile device, finds two seals available in Storeroom B, reserves one against the work order, walks over, scans the barcode on issue, and fits the part. The stock level updates instantly, the cost is attributed to the pump's maintenance record, and when the last seal is drawn, a purchase requisition is automatically generated to the approved supplier.

The pump is back online within an hour instead of waiting three days for emergency procurement. Multiply this across hundreds of assets and thousands of work orders per year, and the impact on uptime, cost, and operational efficiency is substantial.

For organisations managing inventory across multiple sites — a hotel chain, a portfolio of commercial buildings, or a condominium with several blocks — centralised inventory visibility prevents the common problem of one site overstocking while another runs out of the same part.

Technician accessing parts inventory on mobile device

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Related Capabilities

Work Order Management

Parts consumption linked directly to each work order.

Preventive Maintenance

PM schedules drive predictable parts demand.

Asset Lifecycle Tracking

Parts costs feed into total cost of ownership calculations.

Right Part. Right Place. Right Time.

eWorks Online MRO Inventory Control eliminates stockouts, reduces carrying costs, and ensures every repair moves forward without delay.

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